Executive Council Meeting Minutes |
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| December 6, 1997 | ||
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Executive Council Members Present:
Kent Gardner (Executive Director), David Grady (Editor), Michael Shonrock (Vice President), Mardie Sorensen (Province Advisor Coordinator), Carol Thompson (Secretary/Treasurer), and Ed Whipple (President).
Board of Directors Present:
Howard Farrell, Barbara Rossier, and Daisy Woods.
Others Present:
Kent Pawlak (Webmaster).
The December Executive Council meeting of The National Order of Omega was called to
order by Ed Whipple, President, on December 6, 1997, Hyatt Regency, San Francisco
Airport.
Reports:
1. Corrections/approval of the Board Minutes of July 17-19, 1997:
A motion was made by Kent Gardner and seconded by Howard Farrell to correct the Summer Board of Directors Meeting minutes to note that Dave Westol was absent from the meeting. Motion passed.
A motion was made by David Grady and seconded by Carol Thompson to approve the minutes. Motion passed.
2. Scholarship Report:
Michael Shonrock distributed to the Board the report on the 1997 National Scholarship Program. Michael reported that 112 applications were reviewed and considered by the Scholarship Committee composed of students, faculty and administrative staff at Texas Tech University including: Patrick Day - Assistant Dean of Students, Multicultural Services; Patricia Honacki - Assistant Dean of Students, Greek Life; Doug Palmquist - Graduate Assistant, Greek Life; Cheryl Shubert - Director, Activities Center; Tom Shubert - Director, University Center; and Katie Terrell - Graduate Assistant, Dean of Students Office.
The scholarship committee recommended a minimum of fifty (50) $500 scholarships and fifty (50) $100 honorable mention scholarships be awarded from the Board of Directors to undergraduate members of The Order of Omega. The Scholarship Committee recommended the following fifty (50) Order of Omega members and fifty (50) honorable mentions in point total order and provided a list of twelve (12) alternate Order of Omega members in point total order. After discussion by the Executive Council, a motion was made by David Grady and seconded by Daisy Woods to award fifty (50) $500 scholarships and sixty-two (62) $100 honorable mention scholarships. Motion passed.
Michael explained that letters will be sent to the national organizations of the recipients notifying them of the recognition. Ed Whipple stated that he would send a thank-you letter to the scholarship committee for their service to Order of Omega. Michael also noted that scholarships in the amount of $186,200 have been awarded since 1985 by The National Order of Omega.
Scholarship Committee - $500 Awards
Name Affiliation Institution Cindy A. Dinkins Zeta Tau Alpha Lamar University Tracey L. Wilson Phi Mu Lambuth University Marcia Purcell Alpha Delta Pi San Diego State University Kelly B. Lynch Delta Upsilon University of Oregon Jason C. Newland Sigma Phi Epsilon Morehead State University Neil M. Schiller Sigma Chi Univeristy of Miami Suzanne Justen-McDonald Alpha Gamma Delta Bowling Green State University Kelli E. Palmer Alpha Kappa Alpha Elon College Sarah Beth Petrone Kappa Delta Oregon State University Julie M. Wilson Gamma Phi Beta Alma College William W. Shen Phi Delta Theta Massachusetts Institute Tech. Cory J. Gundberg Sigma Nu Mankato State University Jason K. Barr Tau Kappa Epsilon Tennessee Tech University Nicole R. Couri Sigma Kappa Eastern Illinois University William L. Vig Sigma Nu Western Illinois University Susan M. Bunnell Kappa Delta The College of New Jersey Elisabeth Cox Quinn Delta Delta Delta State U. of West Georgia Dennis Gene Tuttle Kappa Sigma U. of Northern Iowa Shawn B. Selleck Phi Kappa Tau North Carolina State Univ. April Dawn Nix Phi Mu Northwestern State University Ethan A. Schmidt Phi Delta Theta Emporia State University Ronnie A. Eddy Alpha Delta Pi University of Akron Megan K. Watkins Gamma Phi Beta University of Georgia Mary Eileen McBride Delta Zeta Truman State University Melissa E. Winship Alpha Gamma Delta Central Missouri State Univ. Tina G. D'Orazio Delta Delta Delta Syracuse University Andrew E. McGann Beta Theta Pi Georgia Tech Lauryn C. Rucki Alpha Delta Pi Auburn University Suzanne E. Semanik Alpha Delta Pi Jacksonville University Krisit P. Rockwell Alpha Gamma Delta Univ. of South Alabama Jennifer M. Walker Sigma Sigma Sigma Nicholls State University Scott Andrew Graham Sigma Kappa Sigma Univ. of Western Ontario Christina R. Pavalis Sigma Sigma Sigma Northwest Missouri State U. Juan D. Velasquez Delta Upsilon Purdue University Oscar F. Castaneda Phi Chi Epsilon Univ. of Wisconsin-Whitewater Carolyn Linnae Taggart Delta Zeta Creighton University Klaus E. Wittern Alpha Tau Omega New Mexico State University Beth E. Godfrey Delta Delta Delta Northern Arizona University Jay A. Eshelman Lambda Chi Alpha University of Oklahoma Natalie A. Yocham Zeta Tau Alpha U. of Texas at Arlington Orlin L. Camerlo Delta Tau Delta Univ. of Northern Colorado Dawn N. Childers Zeta Tau Alpha Rockhurst College Dina L. Abbamondi Delta Zeta Randolph-Macon College Erin J. Leonard Delta Gamma Santa Clara University Katherine E. Claney Pi Beta Phi Univ. of Southern Mississippi Kimberly L. Hedge Sigma Kappa Bradley University David W. Slack Triangle University of Cincinnati Matthew J. Medden Phi Kappa Psi Rochester Institute of Tech. Tracy Lynn Regan Kappa Alpha Theta University of Arizona Lessa M. Bodden Zeta Tau Alpha University of New Orleans
Scholarship Committee - $100 Honorable Mention Awards (62)
Name Affiliation Institution Marcie Lohmeyer Delta Zeta Radford University Kevin M. Schafer Alpha Sigma Phi Grand Valley State Univ. Liv A. Nordin Pi Beta Phi University of Virginia Beth L. Balkus Alpha Xi Delta U. of Nebraska at Omaha Anna Marie Masi Delta Zeta Youngstown State University Nicole E. Braden Alpha Chi Omega Denison University Mariah A. Cheek Delta Zeta East Carolina University Sarah Beth Garrison Delta Zeta Eastern Kentucky University Jenique E. Moree Gamma Phi Beta Christopher Newport Univ. Megan E. Arrington Chi Omega U.of North Carolina, Charlotte Blayne Barnard Kappa Alpha Theta Texas Tech University Michael D. Peel Kappa Sigma University of Idaho Justin E. Elliot Alpha Gamma Rho Montana State University Tamara M. Baumgartner Delta Gamma Univ. of South Dakota Nickole M. Becker Sigma Sigma Sigma St. Mary's University Alison M. Nihsu Sigma Psi Case Western Reserve Univ. Elizabete P. Nascimento Kappa Kappa Gamma U. of Massachusetts, Amherst Kara E. Mickle Alpha Gamma Delta Nebraska Wesleyan James S. Kim Pi Kappa Alpha Johns Hopkins University Traci L. Patrizi Gamma Phi Beta University of Iowa Colin K. Kelly Sigma Phi Epsilon Davidson College Judy A. Juarez Sigma Kappa U. of Texas, San Antonio Michael J. Faber Kappa Sigma Rhodes College Keri A. Miller Alpha Phi Ball State University Cathleen M. Ratcliffe Alpha Sigma Tau Monmouth University Alex Andreu Pi Kappa Alpha Florida International Univ. Adam J. Hodges Sigma Chi Samford University Henry M. Rosevear Sigma Alpha Epsilon Dartmouth College Michelle T. Buchanan Delta Gamma Southwest Texas State Univ. Natalie K. DeCarr Delta Gamma Loyola Marymount University Kelly L. Setzer Sigma Kappa Rutgers University Rachel Kinman Zeta Tau Alpha Texas A & M University Lynn A. Glassmaker Delta Delta Delta Illinois State University Carrie A. Turner Kappa Kappa Gamma Colorado College Deidre J. Hollars Gamma Phi Beta University of San Diego Jennifer R. Huber Sigma Kappa Colorado School of Mines Susan M. Palmieri Alpha Sigma Tau James Madison University BethAnn Balik Delta Phi Epsilon New Jersey Institute of Tech. Ashley L. Rodgers Pi Beta Phi University of Arkansas Sarah D. Katz Alpha Epsilon Phi Washington University Andrea E. Delaney Zeta Tau Alpha U. of North Carolina, Chapel Hill Sara Beth Reyburn Phi Mu Western Maryland College Douglas McLean Delta Chi University of Alberta Stephanie J. Sturhahn Alpha Chi Omega Southeast Missouri Stat Univ. Scott Wagner Tau Kappa Epsilon U.of Wisconsin at La Crosse Jacalynn L. Hoftiezer Pi Beta Phi University of South Dakota Priscilla A. Valls Alpha Chi Omega Lynchburg College Ivanhoe J. Frederick Lambda Theta Phi New Jersey Institute of Tech. Jennifer A. DeFilippo Kappa Alpha Theta Carnegie Mellon University Daniel C. Aten Phi Kappa Sigma Adrian College Andrew Duane Hand Phi Kappa Psi Wittenberg University Krista A. Larson Delta Tau Hamline University Steven C. Orchard Phi Kappa Psi Univ. of Southern California Shannon Hutcheson Chi Omega Oglethorpe University Julie L. Wrobel Phi Mu North Dakota State Univ. Cynthia E. Raffurty Delta Zeta U. of Missouri at Kansas Kara M. Beck Chi Omega University of Evansville Timothy J. Forneris Pi Kappa Alpha Saint Louis University Michelle Babusci Delta Gamma Indiana U. of Pennsylvania Andrea R. Gabbard Pi Beta Phi University of Louisville Sara V. Sutton Chi Omega Rollins College Jill L. Hout Alpha Delta Pi Ashland University
Ed Whipple thanked Michael for his excellent coordination of the Scholarship Program. Ed also recommended compensating the Office of Dean of Students support at Texas Tech University for the support they provided the scholarship program.
3. Omega Trends:
David Grady reported that the Fall issue of Omega Trends has been mailed. He noted that the next issue will highlight the scholarship and fellowship recipients. Howard Farrell suggested including biographical sketches of the Board of Directors in the last issue of the year. David indicated that two province advisors will be highlighted in the late spring Omega Trends.
4. Order of Omega World Wide Web Page:
David Grady reported that Kent Pawlak of The Universityof Texas at Arlington is now serving as the Webmaster for Order of Omega. Kent Pawlak noted that the web page has been updated, but still needs some additional improvements. He suggested adding pictures of the Board of Directors, reviewing the materials on the web page for consistent presentation and developing links to appropriate other web sites.
5. 30th Anniversary - Special Recognition:
Kent Gardner reminded the Executive Council and Board of Directors members present to send him nominations of outstanding Order of Omega alumni who have made a difference. He reported that he currently had thirteen strong nominations, but more are needed to reach the target of thirty (30) recipients.
6. Laurel Wreath Award:
Ed Whipple reported that the National Interfraternity Conference presented The National Order of Omega with its 1997 Laurel Wreath Award at the NIC/NPC Luncheon during the Annual Meeting of the Association of Fraternity Advisors and National Interfraternity Conference Annual Meeting. The inscription on the plaque reads: "...for exemplifying the highest ideals of interfraternalism through support of programs which foster interfraternal understanding, spirit and cooperation among fraternities."
7. Province Advisor Coordinator Report:
Mardie Sorensen reported that all province advisor positions were filled. She noted that there are eight (8) new province advisors as of Fall 1997 and that each of them were doing a good job. Mardie also reported that the province reorganization has gone well and has increased the effectiveness of serving the chapters impacted by this change. She indicated that there were no concerns to present to the Executive Council at this time.
8. Chapter Reports
Kent Gardner reported that Danny Kelly, the Order of Omega advisor at American University, asked for financial assistance to attend the 1997 Annual Meeting of the Association of Fraternity Advisors and the National Interfraternity Conference. Kent indicated that Danny had recently move to the American University from Old Dominion University, and that American University did not have any funds available for travel.
The Executive Council discussed the possibility of providing funds for province advisors on a case by case basis for professional development opportunities. After discussion, a motion was made by Howard Farrell and seconded by Daisy Woods to provide Danny Kelly with $165 to cover the registration fee for attendance at the AFA/NIC Annual Meeting, December 4-7, 1997. Motion passed. Kent requested that this item, funding for professional development opportunities for province advisors, be added to the Summer Board of Directors Meeting agenda. In particular, he requested that the Board of Directors discuss whether funding this type of activity should be advertised or should be handled on a case by case basis without advertisement.
9. Fiscal Report:
Kent Gardner distributed to the Executive Council the National Order of Omega 1996-1997 Budget and Expenses as follows:
Budget Summary 1996-1997 Beginning Balance $ 67,058.13 Income $ 223,167.20 Expenses $ 220,018.36 Ending Balance $ 70,206.97 Expenses 1996-1997 Pins $ 25,988.45 Scholarships 25,000.00 Summer Board Meeting 20,711.56 Executive Director 15,000.00 Winter Board Meeting 13,001.82 Certificates 11,267.55 Office Staff 11,234.28 Postage 9,169.34 Rent 9,000.00 Regional Conference 8,536.25 Scholarships & Fellowships 8,200.00 Office Expenses 7,979.98 Payroll Tax & Accounting 7,484.72 Newsletter 6,850.00 Typing 4,458.30 Honor Cords 4,284.40 Printing 3,533.34 Refunds 3,447.00 Insurance 3,204.00 Telephone 3,073.31 Chapter Development 3,061.58 Computer 2,673.60 Spring Executive 2,220.48 Fall Executive 2,215.55 T-Shirts 1,850.00 NPHC Regional Conference 1,725.19 Stoles 1,709.66 Bad Checks 1,155.00 Case Study 750.00 NIC Directories 610.00 Miscellaneous 353.00 Charters 180.00 Total $220,018.36
Kent noted that changing the structure of the Fall and Spring Executive Council meetings to a conference call format and eliminating the Winter Board of Directors Meeting, will save a significant amount of money. He reminded the Executive Council that the new dues structure went into effect Fall 1997 which will bring additional income to the operations budget. Kent noted that his letter to the chapters notifying them of the new dues structure went out late, and some chapters had already conducted fall selections and initiation and were not prepared for the dues increase. Consequently, he allowed these groups to pay the old initiation fee of $25.00. Kent also reported that there were no charters returned to Order of Omega because of the dues increase.
10. Student Board Member:
Kent Gardner reported that Anne Trask Forcier would be coordinating the selection process for the new Student Board Member. This year the position will be selected from the Northeast Region.
11. Speakers Bureau:
Kent Gardner distributed copies of The National Order of Omega Speakers Planning and Resource Guide. He reported that his guide will be distributed to the chapters in the spring and would highlight it as a new service directly related to the dues increase. Kent indicated that he was very pleased with the outcome of this project.
12. Regional Conferences:
Kent Gardner reported to the Board that the Greek Regional Leadership Conferences for 1998 are scheduled. He asked for those Executive Council or Board of Directors attending any of these to notify him.
SEIFC February 13-15 Atlanta MGCA February 19-22 Chicago NEIFC/NEPC March 5-8 Cherry Hill, NJ SEPC March 26-29 Atlanta WRGC April 2-5 San Francisco
13. Chapter Concerns:
Kent Gardner reported that the Order of Omega chapter at California Polytechnic - San Luis Obispo was found in violation of the University hazing regulation. The chapter was suspended from the university indefinitely, but can apply for recognition in two years. The actions found in violation of University policy involved requiring new members to drink alcohol.
Ed Whipple suggested reminding the chapters of the National Order of Omega policy on alcohol through an article in the Omega Trends and/or by a direct mailing to the chpaters this spring.
14. Strategic Plan:
Carol Thompson handed out copies of the Order of Omega Strategic Plan to the Executive Council and members of the Board who were present. Ed Whipple asked everyone to carefully review the plan and identify items for possible updates. Ed noted that the Board should discuss technology, particularly expanding uses of the web page for communication with the chapters. In addition, he noted that the Board should consider expanding the province advisor professional development opportunities. Carol reported that she will send a copy of the strategic plan to the Board of Directors and request that any issues and/or updates be sent to Ed by March 1, 1998.
Respectfully submitted,
Carol D. Thompson
Secretary/Treasurer
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