Winter
Board Meeting
December
3, 2005
Minutes
I.
2005
Summer Board Meeting
v
Summer
Board Meeting minutes were past.
v
v
Director’s
liability insurance is due for renewal in December.
They are providing us a quote for $2,000,000 and $5,000,000 coverage –
up from the current $1,000,000.
v
Discussion
was held regarding bring past board members to the summer meeting.
Ed suggested that it be discussed at next summer’s meeting.
v
v
II.
Fellowship
and Scholarship Report
v
$5,225
in fellowships will be given out at tonight’s reception
o
1
Doctorial
o
1
Masters
o
7
Graduate
v
There
are 161 scholarship applications which are up from 140 the previous year.
This is a 77% increase over the past 5 years.
v
The
development funds that are raised will be divided between the Fellowship and
Scholarship program and operational expenses.
III.
Student
Board Member Selection
v
This
year’s rotation is from the East Central region.
Sally Cobb will be heading up the process.
The schools from the following states are eligible:
v
Deadline
for the applications are April 16, 2006
v
P.J.
is be contacting chapter presidents and informing them of the benefits of the
experience.
IV.
Financial
Report
v
o
1st
time we’ve experienced a net loss of $35,195 due to a $57,596 expense from the
purchase of the land and construction cost.
Without these expenses we still would have remained in the black.
o
Question
was asked concerning a separate listing for the Time Deposit which is done as
required on our 990 form.
o
Discussion
took place regarding the cost of the summer board meeting and determined that
with the type of board structure it simply a cost of doing business.
We will continue to examine having all of the RCD’s attend the meeting.
They continue to play an integral part of our communication with the
chapters and the overall board.
V.
2006
Summer Board Meeting
v
Board
meeting will be held July 20 – 22 in
v
Discussion
took place about the construction of the building which is scheduled to be
complete at the end of February.
VI.
Order
of Omega reception
v
Mardie
confirmed all arrangements with Jodi. Please
be in the room by 5:15 p.m. and we will do the actual program around 6:15 p.m.
v
P.J.
and Wes will be our greeters and Daisy if she is able to make the reception.
v
David
stated that the script is ready to go. He
will read the script and Ed will hand out the awards.
VII.
Regional
Conferences
v
Discussion
occurred about the problems with having all five regional conferences scheduled
in 2 weekends.
v
Wes
and Ed will be at MGLA and we will continue to sponsor the undergraduate case
study competition and Ed will do an educational session on Order of Omega.
v
P.J.
offered to attend NGLA
v
Reatha,
Sally, and Darald will attend SEPC
v
Kent
and Mardie will attend SEIFC and WRGLC
o
Undergraduate
Case Study Competition will be held at WRGLC as well.
VIII.
New
Office Report
v
Majority
of discussion regarding the new building is covered above.
Utility pole in the front of the building is currently the biggest
problem and had held up construction for a while.
IX.
Other
Business
v
P.J.
would like to begin dialogues with chapter presidents to connect stronger
chapters will those developing – a chapter mentor program.
He has had some discussion with chapter advisor regarding their chapters
not knowing what to do to develop their own identity past simply being an honor
organization.
v
Ed
said he would email the past 4 – 5 student board members for ideas
v
v
P.J.
brought up having a campus community service day.
Discussion followed regarding past conversations and it was decided to
bring it back up for discussion at the summer meeting.
Meeting was adjourned
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