Order of Omega
Winter Board Meeting
December 3, 2004
Minutes  

1.                  Reviewed Minutes from 2004 Summer Board Meeting

a.       Moved and accepted to approve the minutes.

2.                  16 fellowships will be given out – last year we gave out $8700 and $10,500 this year.  4 doctoral, 2 masters, and 10 graduate fellowships.  Kent P. will work on changing form to include school attending.  142 scholarships compared to 108 in the previous year.  Kent made a suggestion to do away with the references.  Kent P. will create a form for the Greek advisor to submit that they have reviewed the candidates’ applications and they are accurate and complete.  Kent recommended that we increase the amount by $10,000.00.  Chris suggested that we list the number of scholarships that were given out to motivate individuals to apply. 

3.                  Student Board member selection

a.       Darald will be coordinating the student board member selection.  Chris and the RCD’s will serve as the selection committee.  Applications will be available on line beginning of the spring and due the first part of April with an immediate turn around selection time.

b.      Review previous selections to try to ensure a diversity of organizations and gender.

4.                  Regional conferences – we will be attempting to do a case study competition for the undergraduates at WRGC.  We will have a presence at all of the conferences.

5.                  Our income has remained constant the last couple of years. 

a.       Adding the RCDs increased the overall cost approximately $10,000.00 but it was beneficial.

b.      Major of the computer expenses are one time cost with the server.

c.       Bad check cost has decreased – we will discuss at the summer board meeting that we require the chapters to submit a single check.

6.                  Location for the summer board meeting will be determined around the first of March.  The dates are July 21 – 24, 2005 . Mardie will send out a request for content suggestion toward the end of the spring semester.  David suggested that we look at what can Order of Omega do to support the AFA strategic plan results/info.

7.                  Outstanding chapter award info has been updated online.  An email was sent to the RCDs requesting for support in obtaining qualified applications

a.       four $1,000 checks will be distributed for on campus programming

8.                  Kent ’s role at the University is changing in order to allow for more time dedicated to the role of Executive director of Order of Omega , in a near full time status.

a.       This change will take effect in the beginning of September

b.      Other execs will take this to the board meeting for vote

9.                  Everything is set for the Winter Board Meeting and the recognition reception

10.              Realty is still being pursued for a new headquarters building.

a.       It is likely that an empty lot will be acquired and a design-build will occur for maximum benefit of new building

11.              For next year’s recognition reception a guest book will be brought in order to know who is in attendance.