Order of Omega
Winter Board Meeting
December 13, 2003
Marriott Riverwalk - San Antonio,  TX 

Present:

Kent Gardner (Executive Director), Mardie Sorensen (Assistant Executive Director), Ed Whipple (President), David Grady (Vice President), Reatha Cox, Wes Schaub, Darald Stubbs (Regional Chapter Directors) 

Reports: 

I.                  Review of the Summer Board Meeting 2003 Minutes - Kent

Minutes were reviewed and approved 

II.             Scholarships/Fellowship Report - David

David reported that the process ran smoothly again utilizing his volunteer group in various regions.  95 total students were selected to receive scholarships in the following categories: 1 SBC/Order of Omega $1000.00 recipient, 9 Parker F. Enright recipients @ $750, 68 Patrick W. Halloran recipients @ $500, and 17 Dr. Kent L. Gardner recipients at $100.  We saw an increase of 19 recipients but it was not as high as we anticipated with increasing the number of applicants to two per chapter.  40 chapters that received scholarships in 2002 failed to submit an applicant for 2003.  Suggestions were made from the RCD fall conference call to move the application deadline until a later date.  The suggestion will be discussed and voted upon at the summer board meeting. 

Three $1000 doctoral fellowships, one $750 Jacque Placette-Chapman master’s fellowship, and ten $500 Bill Brennan graduate assistant fellowships will be awarded at the reception this evening.  We had a good response and a large number of recipients will be present for the reception. 

III.         Student Board Member Selection – Mardie  

The rotation that was approved at the summer board meeting and the list was distributed and review.  Wes Schaub with the northeast region will be in charge of this year’s selection.  The RCD and Justin will assist with the selection process.  The rotation schedule will be as follows:

§         2004 – 2005                   Northeast              Wes Schaub

§         2005 - 2006                   Southeast              Darald Stubbs

§         2006 – 2007                   East Central           Sally Cobb

§         2007 -  2008        Central                  Reatha Cox

§         2008 – 2009                   West Central         David Hotz

§         2009 – 2010                   West                     Cheri Wechsler

IV.             Regional Conferences – Kent

Schedule was reviewed and the following will be attending the conferences

MGCA     Feb. 19-22             Chicago                  Ed Whipple & Wes Schaub
SEIFC    Feb. 12 – 15           Atlanta                  Kent Gardner, Reatha Cox, & Darald Stubbs
NGLA     Feb. 26 – 29          Philadelphia            Kent Gardner & Mardie Sorensen
SEPC       March 25 – 27       Atlanta                  Reatha Cox, Sally Cobb, & Darald Stubbs
WRGA    April 1 -4               San Francisco        Kent Gardner, Mardie Sorensen,
                                                                 Justin Koppelman & David Hotz                             

All of the RCD’s who are attending the regional conferences will be asked to consider presenting an educational session in behalf of Order of Omega (i.e. working with volunteers, etc.) as well as being a resource  for chapter questions and concerns. 

V.                 Summer Board Meeting 2004 – Kent 

Date will be July 22 – 25, 2004.  Sight visits will begin shortly after the holidays and location will be announced ASAP. 

VI.             Financial Report – Kent 

Kent review fiscal year 2002-03.

§         Beginning Balance                            $195,899.57

§         Income                                           $328,528.62

§         Expenses                                        $280,119.97

§         Ending Balance                                $244,308.22

§         Interest on Time Deposits               $   8,586.83 

VII.        Outstanding Chapter Award – Mardie  

The number of chapters applying has seen a decrease from 15 chapters to 10.  We continue to see that the majority of applications are from new chapters which is positive, but chapters need to continue to reapply each year that they believe that chapter’s activities have been successful.  The student board member (Justin) and the RCD’s will be ranking the chapters and selection will be made the first part of the year with presentations at the regional conferences.   

VIII.    Other Business – Kent   

IX.            Meeting was adjourned to the reception